Workspaces

Workspaces in Anyword are the foundation for organizing your team’s projects, brand assets, and templates. Think of a workspace as a shared environment where team members collaborate using the same resources.

Why Workspaces Matter

• Organization: Keep projects and brand assets separated by team, region, product line, or campaign.

• Consistency: Ensure the right Brand Voice, Vocabulary, and Templates are available to the right people.

• Collaboration: Team members inside a workspace can see and work on the same projects.

What’s Included in a Workspace?

Each workspace contains:

• Projects → All copy, ads, emails, and other assets created within that workspace.

• Brand Voices → Tone of Voice, Target Audiences, Vocabulary, and Text Formats specific to that workspace.

• Custom Templates → Saved templates for recurring content needs.

• Team Members → Users assigned to collaborate inside that environment.

How to Use Workspaces

• Switching Workspaces: Use the workspace selector in the bottom-left corner of the platform to move between them. Always confirm you’re in the correct workspace before creating a new project.

• Organizing Workspaces: Teams choose how to structure them. Some split by use case (e.g., Paid Ads vs. Blog Content), others by individuals or departments (e.g., Product Marketing, Sales Enablement).

• Default Workspace Assignment: Admins can assign new team members to a specific workspace when inviting them.

Best Practices

• Keep it simple: Start with one or two workspaces and expand as your needs grow.

• Match your workflow: Organize by what makes collaboration easiest for your team.

• Use naming conventions: For example, Marketing – Paid Ads or HR – Employer Branding.

• Review regularly: Archive or rename workspaces that are no longer in use to keep things clean.

Who Can Create or Manage Workspaces?

Only Admins can create, rename, or assign members to workspaces. Regular users can switch between the ones they’re part of but cannot create new ones.